RECEIVING SYSTEM FLOW and REPORTS

RECEIVING    

     Receiving of materials starts when the ordered materials will be delivered to the company. The supplier will bring along with them the materials ordered, Delivery Receipt, and their copy of the approved Purchase Order of those particular materials. The designer will be one who will receive, inspect, and count the delivered materials. Only then, he/she will compare the approved Purchase Order and the Delivery Receipt. The inspected materials will immediately be sent to the production department so the manufacturing of the ordered items of the customer could be started. In the event, the designer will receive any materials that are unacceptable, he/she will list all the materials that have discrepancies and gave back those materials to the supplier.

  

    After inspecting the materials, the designer will now open the Receiving Report Entry Program and will record the data that matches with the data in the Purchase Order and the Delivery Receipt in the Purchasing Database. The Delivery Receipt and the Receiving Report will be forwarded to the Secretary (Bank) which will be used for payment purposes. The approved Purchase Order (supplier's copy) will be given back to the supplier for their reference, specifically if there are materials that age damaged upon delivery and needs to be replenished.

REPORTS

    The General Secretary makes inquiries in the Purchasing Database and generates reports such as Supplier Analysis Report, Open Purchase Order Report. Open Purchase Requisition Report, and Overdue Delivery Report, which are necessary for decision making for the manager.

 

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